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Team assistant BL AC&AO APAC

Date: Apr 27, 2022

Location: Shanghai Xinzhuang, CN

Company: Evonik Industries AG

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See what chemistry can do for your career: careers.evonik.com


Exploring opportunities. Growing together.

 

VACANCY REFERENCE NUMBER 157482
 

Team assistant BL AC&AO APAC

The term of employment is limited to months.

 

Location: China : Shanghai Xinzhuang

Function: Overall Supporting Function

Career Level: Experienced professionals (2-5 years)

Legal Entity: Evonik Specialty Chemicals (Shanghai) Co., Ltd

Business Line: Coating & Adhesive Resins

 

What we offer

You will work on exciting and challenging topics together with a team in an ultra-modern, innovative and creative environment. Intensive on-the-job training with expert colleagues guarantees you will quickly become familiar with your duties and perform them independently. Performance related pay and the opportunity for personal and professional development are of course part of the package. Since 2009 Evonik Industries AG has been certified as a family-friendly company by the German Hertie Foundation.

Click here to learn more about Evonik from our employees

 

RESPONSIBILITIES

  • 1) Daily work for team  -30%
  • Support oversea colleagues to apply visa invitation letters, hotel reservation, and car service on time and at good quality, especially during busy visiting season or big event. 
  • Fill documentation for team, including Controlling-fixed taking list, ESHQ forms, and new staff on board preparation on time and at good quality. 
  • Learn about company policies from different service units and function units, and share new policies to team on time.
  • 2) BL head travel management, calendar management, reimbursement and others -30%
  • Update traveling information to calendar on time 
  • To double check accommodation and activities, especially for any changes during business travelling. 
  • Calendar management: Check with relative colleagues to arrange JF, meetings, events, customer visits and business travel on time and at good quality. 
  • 3) Management Core Team monthly/quarterly meeting, annual sales conference, annual outing to help team work closely- 20%
  • Core Team monthly/quarterly meeting management: 
  • Collaboration with core team members to organize meetings on time and at good quality, including meeting invitation, developing meeting agenda, arrange accommodation, PPT collection and consolidation on time and at good quality, especially for off-line quarterly meeting.
  • Annual sales conference: 
  • Arrange kick-off meeting and brief meetings with organization team and BL head, make meeting notes and send update on time; 
  • Have clear time management concept and make time outline to track the quality during the process;
 

REQUIREMENTS

  • Relevant experience in business administration related job.
  • Good interpersonal and communication skills 
  • Good team player, ability to work in a multifunctional organization 
  • Good at Microsoft office tools including PowerPoint, Spreadsheet, Teams etc. 
  • Data, market analysis/research skills
  • Excellent communication skill
  • Good planning and coordination skill
  • Fluent English in both speaking and written 
 

Your Application

To ensure the fastest process of your application and to protect the environment, please apply online via our careers portal at https://careers.evonik.com.

VACANCY REFERENCE NUMBER 157482

#LI-AW1

Please note that Evonik will not accept any unsolicited application documents sent by staffing firms. Evonik works in conjunction with preferred service providers and will not pay any fee to staffing firms in the absence of an appropriate framework agreement. Should Evonik receive a candidate profile from a staffing firm with which it has no framework agreement, and should this candidate subsequently be considered in the recruitment process or offered employment, no claims from the staffing firm will be entertained in this regard.